Purchasing reports

Purchasing reports show what you bought, who you bought it from, and what is still on order across a date range you choose.

Run a purchasing report

1. Go to Reports → Purchasing.
2. Set the date range for the purchase orders to include.
3. Choose how to group the results: by supplier, item, or status.
4. Optionally filter by location or PO status.
5. Click Run.

What you can measure

Metric	Meaning
Spend	Total value of purchase orders in the period
Quantity ordered	Units placed on POs
Quantity received	Units received into stock
Outstanding	Ordered minus received — still incoming

Group by supplier to see where your spend goes, or by item to track unit costs over time.

Only issued purchase orders count toward spend and incoming figures. Drafts have no stock or financial impact, so they are excluded.

Filter to Partially received and Issued statuses to get a clean list of stock you are still waiting on.

Next steps

Use these figures alongside the inventory valuation report to balance what you are spending against what you are holding.