The receiving log

The receiving log is a running record of every goods receipt across your purchase orders. Use it to confirm what arrived, when, and who logged it.

What the log shows

Each entry captures a single receiving event:

Field	What it records
Date	When the stock was received
PO	The purchase order it was received against
Supplier	Who shipped the goods
Items & quantities	What was received and how much
Location	Where the stock landed
Received by	The user who logged the receipt

Find a receipt

1. Go to Suppliers → Receiving to open the log.
2. Filter by supplier, PO, date range, or location.
3. Open any entry to see line-level detail, including lot or serial numbers if the item is tracked.

Looking for a single item’s history? The inventory activity log on the item shows its receipts alongside every other movement. See the inventory help.

Why it matters

The log is your audit trail for incoming stock. If on-hand numbers look wrong, the receiving log shows whether a receipt was logged twice, into the wrong location, or for the wrong quantity.

Each receipt also creates the inventory movement that turns incoming stock into on hand, so the log and your stock levels always reconcile.

Next steps

Learn how to receive stock against a PO.