Supplier contacts

A supplier can have several people you deal with — sales, accounts, shipping. Contacts let you store each of them and pick who should receive each purchase order.

Add a contact

1. Open the supplier and find the Contacts section.
2. Click Add contact and enter a name, email, and optional phone and role.
3. Mark one contact as the primary — the default recipient for POs and quote requests.
4. Save.

You can add as many contacts as you need and edit or remove them at any time.

Choosing who receives a PO

When you issue a purchase order, the primary contact’s email is selected by default. You can switch to a different contact for that PO without changing the supplier’s default.

Send POs to a sales contact but route invoices and statements to an accounts contact — store both and pick the right one per document.

Keep contacts accurate

Situation	What to do
Contact leaves the supplier	Remove or replace them
New main point of contact	Set them as primary
One-off recipient	Override the recipient at issue time only

A supplier with no contact can still hold draft POs, but you will need a valid email before you can email one. See add and manage suppliers.

Next steps

Set up supplier pricing and price lists so PO costs fill in automatically.